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Automated Payroll Service, LLC 300 Main Street, Suite 100 Lafayette, IN 47901 Phone:  (765)-463-4300 Fax:  (765)-463-0588 Contact Us Click here for Directions

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Other States - Frequently Asked Questions

• Are there rules about when I must pay my employees?
  
  Yes. State law mandates how soon an employee must be paid after the end of the payroll period or after termination.
   
• Besides withholding taxes, what deductions can I make from my employees’ paychecks?
  
  Each states Department of Labor governs the allowable deductions that may be withheld from and employee’s payroll check. 
   
• How is unemployment tax calculated?
  
  Unemployment is calculated on all wages until the state imposed limit has been met.  Each state determines that rate and limit that is used to calculate the unemployment taxes. The State unemployment tax (SUI) rate may vary.    Your annual unemployment tax expense can be increased substantially if you experience high turnover of your staff.  Please forward this notice to us so that we can make any necessary changes at the first of the year.
   
• How are my employees’ bonus and commission checks taxed?
  
  Each state governs the rate at which supplemental earnings are taxed.
   
• What are the benefits of Pre-tax deductions from my employees’ paychecks?
  
  Deductions such as cafeteria plans Simple IRA’s and 401(k)’s, if made under qualified plans, are exempt from certain payroll taxes.  Making these deductions on a pre-tax basis results in more take-home pay for the employees, and in the case of cafeteria plan deductions may reduce the employer’s liability for State unemployment, Social Security and Medicare.   Each state governs the taxability for withholding and unemployment.
   
• Which governmental forms do I need to forward to APS?
  
  If you are not on our tax service, the only tax forms you need to send us are the appropriate state withholding forms/coupons.  It is very important that you send these forms to us as you receive them.  These are controlled forms and no substitutes are allowed.  We cannot guarantee that substitute forms will be accepted by the taxing agencies and there may be additional fees imposed if we do not have your preprinted forms.  You do not need to send us the other forms you receive during the year.  Our payroll software produces the other forms we need.
  
  Additionally, any rate changes/notices that you receive should be forwarded to APS to ensure that you maintain compliance with appropriate taxing authority.